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CONSTITUTION
Introduction
Name
The Association
shall be called the East of Scotland Soccer Development Association.
Objective
To promote the enjoyment of football for boys and girls
through the playing of non-competitive small sided games as detailed in the
rules and guidelines, in an environment that fosters fair play and participation
for all, irrespective of race, colour, or religion and shall encourage
co-operation, discipline and the need for teamwork.
The association shall endeavour to promote these values,
and will work closely with any other allied professions or agencies that have
similar aims.
Membership Criteria
Paragraph 1:
Membership
shall be open to all interested parties which wish to participate in the promotion
of the small-sided game, and uphold the objectives of the ESSDA, subject to approval by the committee.
Paragraph 2:
The main criterion for membership is a willingness to uphold the spirit of the game, in the best interests of the children
involved.
Paragraph 3:
Age groupings are for guidance, however in
the interest of safety, and in an effort to prevent mismatched games,
coaches should adhere as close as possible to a 1st January eligibility date. Coaches should inform the other team, of
players who are “over-age” as at 1st January. In the event of an obvious mismatch,
such players should be substituted by appropriate players.
Paragraph 4:
The Association seeks to attract coaches who have the children’s best interest at heart, and who are committed to the
objectives of the ESSDA.
Paragraph 5:
All club coaches must attend the SFA E (early
touches) certificate course, and preferably the SFA Working with
Children certificate course, within 1 year of joining the Association.
Paragraph 6:
First Aid material, as prescribed in the Basic First Aid Module, must be available at each activity session. All club
coaches should attend the SFA Basic First Aid Module, or
an appropriate certificated course within 1 year of joining
the Association. Each team is required to
have at least one First Aid qualified person in attendance at matches.
Paragraph 7:
In an effort to ensure the safety and well-being of children, all club coaches will be vetted under section 5 of the police
act 1977 (child
protection). This vetting procedure is to establish that all coaches are of sound moral character, and
will be carried out in association with the Scottish Youth Football Association.
Responsibility
Paragraph 1:
It is the responsibility of all members of the ESSDA to promote the objectives of the Association within their own clubs.
Any breaches of the game should in the first instance be brought to the attention of the appropriate member of the
Association. Subsequent breaches should then be reported to the committee via the General Secretary of the
Association.
Management
Paragraph 1:
All complaints to be in writing to the General Secretary.
Paragraph 2:
The committee of the ESSDA shall have the power to deal with all matters affecting the administration, development,
and general well-being of the Association.
Paragraph 3:
Committee
meetings shall be held to update members and monitor progress. At these meetings alterations
and amendments to the constitution can be considered. Proposals for
such amendments or alterations must be circulated
among members in advance of the
AGM. However, if necessary the committee may call an Emergency General
Meeting should changes to the constitution be needed before the AGM.
Paragraph 4:
Committee meetings shall be held once a month, or as necessary. But the General Secretary
shall have the authority to
convene meetings as required. The Association shall set-up a group to devise rules for the conduct of meetings.
Paragraph 5:
The responsible officials of the Association shall consist of co-opted members as
determined by the clubs of the ESSDA.
Paragraph 6:
Finalising of the seasons dates, should be achieved through consultation
with the local secretaries. However, the
season must run wherever possible as close to the summer period as possible. A recommended date schedule is March
to November.
Paragraph 7:
No games shall be played in seriously inclement weather.
Paragraph 8:
It is the responsibility of the
home team to contact their opposition at least one week in advance, to organise matches.
Where teams are unable to take part, or pitches are unplayable please contact opponents A.S.A.P to re-arrange where
possible.
Paragraph 9:
Clubs
organising seven-a-side festivals must firstly inform the General Secretary in writing. Any such festivals must
operate on a non-competitive basis, where no points, cups or
medals are awarded. Certificates of participation is the
preferred option. Where possible festivals should not interfere with normal league fixtures. If fixtures
are missed due to a festival, coaches must try to re-arrange the fixture.
Finance
Paragraph 1:
The annual
subscription to
the Association shall be set by the committee prior to the start of the each season.
Paragraph 2:
The accounts shall be passed by the Association prior to payment, and all cheques shall bear two signatures. The Treasurer,
Secretary,
and Chairperson to act as signatories.
Paragraph 3:
The Treasurer shall effect all money transactions, and shall make a financial statement at each meeting.
Paragraph 4:
The
Treasurer shall make the Association bank, and all accounts available for inspection at every meeting.
Paragraph 5:
The Treasurer shall produce written statements of the
audited accounts for the AGM, and from time to time as required by the
Association.
Paragraph 6:
In the event of a new Treasurer being appointed before the date
of the AGM, the books must be audited, and provided before
being over to the auditors.
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